Bylaws of the Society for the Anthropology of Food and Nutrition (SAFN), A Section of the American Anthropological Association (adopted November 2001, section name revised May 2004; amended May 2007; amended May 2016)
Article I. Name
Section 1. The Section shall be known as the Society for the Anthropology of Food and Nutrition (SAFN), a Section of the American Anthropological Association (AAA).
Article II. Purpose
Section 1. The purpose of this society is to encourage research and exchange of ideas, theories, methods, and scientific information relevant to understanding the biological, evolutionary, socio-cultural, behavioral, and political economic factors related to food and nutrition; to provide a forum for communication and interaction among scientists and others sharing these interests; and to promote practical collaboration among social and nutritional scientists and others at the fields and program level.
Article III. Powers
Section 1. The Section shall be autonomous in all matters within its field that are not reserved by the Bylaws of the American Anthropological Association, inimical to the American Anthropological Association’s interests, or prohibited by law.
Section 2. The Section shall adopt and maintain Bylaws and Rules of Procedure consistent with the Bylaws of the American Anthropological Association. The Section shall file with the American Anthropological Association Secretary a copy of its current Bylaws, Rules of Procedure and Table of Organization.
Article IV. Membership
Section 1. Membership shall be open to all interested persons that are members in good standing of AAA.
Section 2. All members in good standing are entitled to the right to vote at the annual meeting and by mail ballot; and all other privileges of SAFN.
Section 3. It shall be the responsibility of the Executive Committee to determine special categories of membership, not covered by these Bylaws, and to determine the appropriate level of dues of these categories.
Article V. Dues
Section 1. There shall be annual dues in an amount fixed by SAFN at the annual meeting. Such dues shall cover the cost of the annual meeting, committee work, the Christine Wilson Award, and the website.
Section 2. A member in arrears in payment of dues shall lose all membership privileges.
Section 3. The Executive Committee may establish rates for special categories of membership.
Section 4. Only AAA and SAFN members whose dues have been paid for a given year are considered in good standing for that year and entitled to vote by mail ballot or in the annual business meeting. It shall be the duty of the Secretary-Treasurer to ensure proper compliance with this provision.
Article VI. Officers
Section 1. The officers of SAFN shall be a President, a Past-President, President-Elect, and Secretary-Treasurer elected from the membership.
Section 2. The President shall chair the annual business meeting and the Executive Committee and shall be SAFN’s first representative to the American Anthropological Association whenever representation is required. The President shall perform other duties as the Executive Committee or membership may direct. The President shall have voting privileges within the Executive Committee.
Section 3. The President-elect, in the absence or disability of the President, shall perform the duties of the President. The President-Elect shall coordinate SAFN’s involvement in the annual Association for the Study of Food and Society/Agriculture Food and Human Values Society conference, and coordinate SAFN awards.
Section 4. The Past-President will be a member of the Executive Committee and shall perform other duties as assigned by the President. The Past-President will serve a one-year term.
Section 5. The Secretary-Treasurer shall have charge of the fiscal records, provide SAFN with financial records, and submit a draft budget for the approval of the Executive not less than fifteen (15) days before the Annual Meeting.
The Secretary-Treasurer shall insure that minutes are taken during the annual business meeting and any Executive Committee meeting and that these be published or otherwise made available to SAFN.
A copy of the current Bylaws, and a separate list of all successful motions and resolutions shall be kept by the Secretary-Treasurer’s office and filed at AAA headquarters.
Section 6. The President-elect will be a member of the Executive Committee and shall perform other duties as assigned by the President. They each shall serve a one-year term.
Section 7. All officers must be regular members in good standing of the AAA and SAFN.
Section 8. The President and Secretary-Treasurer shall serve for terms of two years and the President-Elect and Past-President for terms of one year according to the procedures established by the AAA commencing at 9 o’clock pm on the last day of the Annual Meeting of the American Anthropological Association.
Article VII. Executive Committee
Section 1. The Executive Committee shall consist of the four officers, and the Chairpersons of the Standing Committees and Chairpersons of Ad-Hoc Committees. The management of the affairs of the Society for the Anthropology of Food and Nutrition, in the interim between annual business meetings is delegated to the Executive Committee. Other duties are specified in the Bylaws.
Section 2. Subject to directives and limitations imposed by the Members of SAFN, the Executive Committee shall have the authority to execute on behalf of SAFN all powers and functions defined in these Bylaws.
Section 3. The Executive Committee shall meet at least once annually at the time of the Annual Meeting and may meet at other times on the call of the President or by a majority of the Executive Committee.
Section 4. The Executive Committee shall make all non-elective appointments and shall make interim appointments to fill vacancies in any elective office until the next regularly scheduled election.
Article VIII. Committees
Section 1. The following standing committees shall be constituted: (1) Nominations; (2) Meetings and Programs; (3) SAFN website; (4) Policy and Liaison (5) Student representative. Ad Hoc committees may be constituted for specific purposes at the discretion of the Executive Committees; the purposes of the committees and the term of the committees must be clearly stated in the minutes of the annual Executive Committee meeting.
Section 2. Committee chairs shall be appointed by the Executive Committee to serve for a term of two years unless otherwise specified by the Executive Committee.
Section 3. Each committee may have at least two additional members appointed by the Committee Chairs to a term to be determined by the Chair, with approval of the Executive Committee. The President is responsible for charging Committees with their duties and receiving their reports. All committees are to keep records of their proceedings suitable for transmission to future committees.
Article IX. Annual Report
Section 1. At the time of each Annual Meeting, the Executive Committee shall report its activities to SAFN members. The Executive Committee shall also report its activities to the American Anthropological Association as requested. The report shall include the reports of the Secretary-Treasurer, editors of publications, committees and other agents representing SAFN.
Article X. Meetings
Section 1. The Society for the Anthropology of Food and Nutrition shall meet once a year, except when special circumstances require otherwise, at the annual meeting of the AAA.
Section 2. At its regular meeting the Executive Committee shall determine the agenda for the annual business meeting.
Section 3. Any item of business may be brought before the membership for a vote at the business meeting. It shall be the President’s responsibility to see that copies of such proposals appearing on the agenda are made available to the membership by the beginning of the annual meeting.
Section 4. The annual business meeting and Executive Committee meetings shall be conducted according to parliamentary procedure. The President may appoint a parliamentarian to advise on meeting conduct.
Section 5. Passage of a motion requires an affirmative vote by the majority of members in good standing who are present and vote.
Article XI. Quorum
Section 1. Five (5) percent of the Members in good standing shall constitute a quorum at the Annual Business Meeting.
Section 2. A majority of the members of the Executive Committee of SAFN shall constitute a quorum for transacting business.
Section 3. The business of SAFN shall be transacted by majority vote unless otherwise provided in these Bylaws.
Section 1. Regular nominations for candidates for elected office, appointed Chairs and appointed Contributing Editor to the Anthropology News shall be made by the Nominations Committee after soliciting names from the membership. Every attempt shall be made to put forth two candidates for all elected offices. The Nominations Committee will endeavor to present candidates who reflect the diversity of membership in SAFN. To ensure that such a slate would be widely representative of SAFN membership, the following should be considered: the several subfields of anthropology; the several specialties of nutritional anthropology; and geographic location, gender, scholarly rank, and public/private sector of affiliation. Nominations for elected office shall be made known to Members at least one hundred and twenty (120) days before the Annual Meeting.
Section 2. The Chair of the Nominations Committee shall inform the prospective nominee of the probable extent of the burden of the office. A nomination becomes effective upon filing with the Chair of the Nominations Committee a statement of willingness and ability to devote such time to SAFN affairs as necessary to the effective execution of office.
Section 3. Elections shall be by mail ballot preceding the annual meeting. A plurality is needed for election. Procedures will follow those established by AAA.
Section 4. All terms of office commence at 9 o’clock pm on the last day of the Annual Meeting of the American Anthropological Association unless otherwise specified by the Executive Committee. Newly elected officers and other Executive Committee members shall be notified by the chair of the Nominating Committee of their election prior to the annual meeting and shall be invited to the Executive Committee meeting which precedes the SAFN Annual Business Meeting.
Section 5. The Executive Committee shall appoint a regular member in good standing to fill any vacancy among the Secretary-Treasurer and Executive Committee. Such appointment shall hold until the next annual meeting when any un-expired term shall be filled by regular nomination and election procedure.
Article XIII. Finances
Section 1. The fiscal year of SAFN shall be that of the American Anthropological Association.
Section 2. The Society for the Anthropology of Food and Nutrition shall submit an annual operating budget to the American Anthropological Association Board of Directors which, when approved, shall govern SAFN activities.
Section 3. The income from annual dues and from investments and other sources shall constitute a working fund, available for operating, publication, and current expenses consistent with the purposes of SAFN.
Section 4. No financial obligation in excess of funds available in the treasury shall be assumed by the Executive Committee of SAFN or any officer on behalf of SAFN. Estimated receipts from annual dues and other accounts receivable for the current year may be considered as available funds.
Section 5. The Society for the Anthropology of Food and Nutrition may establish special funds to be administered by the American Anthropological Association for purposes SAFN may designate.
Article XIV. Publications
Section 1. The SAFN website editor may appoint an editorial team.
Section 2. The official publications of the Society for the Anthropology of Food and Nutrition shall appear regularly on the section web site, and shall include information on section Executive Committee Business, the annual meetings, and information of scholarly interest to members. The maintenance and content of the web site shall be managed by the website editor and editorial team with coordination by the SAFN President.
Article XV. Amendment
Section 1. These Bylaws may be amended by the Members by on-line ballot, provided that a proposed amendment is approved by two-thirds (2/3) of the votes cast.
Section 2. Amendments may be proposed by the Executive Committee of SAFN or by five (5) percent of the Members in good standing. The Executive Committee shall have the proposed amendment circulated to the Members and it shall allow thirty (30) days for the return of ballots.
Section 3. The amendments and provisions of these Bylaws shall be effected immediately upon adoption and shall supersede and nullify all previous amendments and provisions.